Adding a signature to Outlook 2016

To add a generated HTML signature or a JPEG file as your signature in Outlook, please follow these instructions:


  • Begin by clicking on "File" and next, click "Options":



  • Click on the "Mail" side tab and click on the "Signatures" button:




  • Click the "New" button, and enter a name for your signature:




  • In the top right of the window, choose your email account and select if you want your signature to be added to new messages and replies/forwards by selecting the name of that signature from the drop-down menus:



TWO options for Email Signature

  1. Add a JPEG image file
  2. Add an HTML file


1. To Add a JPEG image file:

  • If you want to add a JPEG file to your signature, you can do so by clicking on the button shown in this picture. Upload the file and click "Ok"



2. To Add an HTML file:

  • Open the HTML file you generated from the Intranet (it should open in your web browser)
  • Press CTRL+A to select all, and hit CTRL+C to copy it.
  • Open Outlook
  • File > Options > Mail > Signatures
  • In the signature field, press CTRL+V to paste your signature.
  • Click "OK" to finish your signature.



You are now set up and ready to go!


If you are still unable to install your signature successfully please submit a ticket via the Support Portal by CLICKING HERE.

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