Setting Up Your Custom Email Signature

In this article we will use Outlook 2016 for Windows to setup a custom email signature including adding a hyperlink. This guide should hopefully be generic enough to walk you through this process even if you're using an older version of Outlook or a different email program as the steps should be fairly similar.

Click here to jump to hyperlinking your signature

First you'll need to go to the File Tab inside of Outlook

File_Tab.png

Next go to Options

Options_Tab.png

Next go to the Mail tab and click on Signatures...

Mail_and_Signatures_Tab.png

Now that we've opened the signatures interface, we'll need to create a new signature. To do so, click New and then create a name for your signature. For the example below, I've used John Doe

New_Signature.png

Once you've created your new signature, we can add the custom image which was created for us. To do this, you'll need to click on the computer/image icon which is shown below. This will open up windows explorer on your PC and you'll need to navigate to where you saved your picture and click OK

insert_image.png

Below is how your edit signature interface should look now that your image has been inserted

John_Doe_Signature.png

Add_hyperlink.png

After clicking that icon, you'll see the interface below which is where we want to type in our hyperlink. For this example we've typed in www.dominionlending.ca.

hyperlink_interface.png 

Now we have a signature which is hyperlinked and ready to go. The next step is to make sure this signature is setup to be used when creating new messages plus replies/forwards. Make sure the drop down menus look like how they are setup below

default_signature.png

You can now close this signatures interface. To test our new signature, we'll open up a new email message and hover our mouse over it and if all is working as intended, we should see the hyperlink show up and it will say press control + click to follow this link. Your recipients will simply need to click this link and the control key press is only required when inside this new message interface

New_message_test.png

That's it! If you're having any troubles setting this up, please submit a support request and our team would be more than happy to help out further.

 

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